How My Podcast Managed Episodes Production And Team Work Effectively

Key info

Initial Situation

Creators in Saigon is a podcast focused on featuring guests from the creative community. Initially, the podcast team struggled with managing guest applications, episode production, and maintaining consistent workflows. They needed a centralized system to handle guest management, content production, and knowledge sharing.

Solution Provided

I implemented a comprehensive Notion workspace that included:

– A custom form system for guest applications, creating a structured database of potential guests
– An episode tracker to manage the production pipeline from scheduling to publishing
– A knowledge base containing production guidelines, email templates, and best practices

Results and Benefits

The implementation delivered several key improvements:

– Streamlined guest application and selection process
– Organized episode production workflow from pre-production to publishing
– Centralized documentation for team members and future assistants
– Enhanced social media and website content management

Growth Perspective

The new workspace system enables the podcast to scale efficiently by simplifying guest management, standardizing production processes, and facilitating knowledge transfer to new team members. This foundation allows the podcast to focus on growth and content quality rather than operational challenges.

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